Thursday 7 September 2023
7 pm at the Clubhouse
Old Wimbledonians Association Committee
Your attendance is requested at the Annual General Meeting of the OWA to be held as follows:
Date Thursday 7 September 2023
Place OWA Clubhouse
Opening Remarks and Apologies for absence.
Adoption of 2022 AGM Minutes.
Adoption of 2022 Annual Accounts.
House & Grounds Report.
Reports from affiliated sections and organisations:
Election of Officers.
Any other business.
Please send your apologies to firstname.lastname@example.org by 5 pm Thursday 7 September 2023.
AGM 2022 Minutes
Members may be either Ordinary Members being former pupils of either Wimbledon College or Donhead or Associate Members being persons generally interested in the activities of the Association - Articles 5 to 8.
Every member shall have one vote - Article 37.
The Committee has decided that voting at the 2023 AGM shall be open to those Ordinary and Associate members whose subscriptions have been paid as at 31st December 2022.
In the case of those members whose subscription to the Association is paid through OWRFC, OWFC or OWCC, voting will be open to those whose names have been notified by the appropriate sports club to the Secretary by no later than 6th September 2023 as having paid the most recently-due subscription as part of the block payment paid by that sports club to the Association.
Where the junior section membership fee includes membership of the appropriate Sports section for the parents, then there will be one parent vote per family.
Any query about a member's entitlement to vote should be sent to the Chairman.
This is permitted pursuant to Articles 42 to 45.
Article 41 provides:
Votes may be given on a poll either personally or by proxy. On a show of hands a member present only by proxy shall not have a vote. A proxy must be a member.
The instrument appointing a proxy must be in writing. A prescribed form is set out at Article 45, alternatively an adapted form is attached to this note by which a member may if he so chooses appoint the Acting Chairman as his proxy and may direct his proxy how to vote on matters where a proxy vote is permitted. In the absence of such directions, the proxy shall be at liberty to exercise his proxy vote at his sole and unfettered discretion.
Proxies, duly signed, must be sent to the Secretary. Delivery by emailing a scanned copy (to email@example.com) will be accepted, but the original may be required and should if possible be lodged at the AGM. Proxies must be received by no later than 5 pm on Thursday 7 September 2023.
Any proxy received later than this shall not be valid.
House & Grounds Report
House & Grounds is covered in the Chairman's Report above but see below for a brief summary of the Bar Sales for 2022