Monday 19 July 2021
7 pm at the Clubhouse or online
AGM 2021 Draft Minutes
Old Wimbledonians Association Committee
Your attendance is requested at the Annual General Meeting of the OWA to be held as follows:
Date Monday 19 July 2021
Place OWA Clubhouse and online via Zoom
Opening Remarks and Apologies for absence.
Adoption of 2020 AGM Minutes.
Adoption of 2020 Annual Accounts.
House & Grounds Report.
Reports from affiliated sections and organisations:
Election of Officers.
Any other business.
Please send your apologies to firstname.lastname@example.org by 4 pm 18 July 2021.
To attend online via Zoom then please use the following link to register for the meeting:
Link to be confirmed
After registering, you will receive a confirmation email containing information about joining the meeting.
The AGM starts at 7 pm but the Zoom meeting will be open from 6:30 pm to give us time to process people as they join.
You will be able to participate in any votes via an online polling mechanism - note that this will not work for you if you join via a web browser rather than the Zoom app or desktop client.
You will be muted when you join the meeting - if you wish to contribute to the meeting then please contact the OWA Secretary via private chat within Zoom and they will un-mute you so you can have your say.
Zoom Help and Information
Members may be either Ordinary Members being former pupils of either Wimbledon College or Donhead or Associate Members being persons generally interested in the activities of the Association - Articles 5 to 8.
Every member shall have one vote - Article 37.
The Committee has decided that voting at the 2020 AGM shall be open to those Ordinary and Associate members whose subscriptions have been paid as at 31st December 2020.
In the case of those members whose subscription to the Association is paid through OWRFC, OWFC or OWCC, voting will be open to those whose names have been notified by the appropriate sports club to the Secretary by no later than 18th July 2021 as having paid the most recently-due subscription as part of the block payment paid by that sports club to the Association.
Where the junior section membership fee includes membership of the appropriate Sports section for the parents, then there will be one parent vote per family.
Any query about a member's entitlement to vote should be sent to the Secretary.
This is permitted pursuant to Articles 42 to 45.
Article 41 provides:
Votes may be given on a poll either personally or by proxy. On a show of hands a member present only by proxy shall not have a vote. A proxy must be a member.
The instrument appointing a proxy must be in writing. A prescribed form is set out at Article 45, alternatively an adapted form is attached to this note by which a member may if he so chooses appoint the Acting Chairman as his proxy and may direct his proxy how to vote on matters where a proxy vote is permitted. In the absence of such directions, the proxy shall be at liberty to exercise his proxy vote at his sole and unfettered discretion.
Proxies, duly signed, must be sent to the Secretary. Delivery by emailing a scanned copy (to email@example.com) will be accepted, but the original may be required and should if possible be lodged at the AGM. Proxies must be received by no later than 7 pm on Sunday 18th July 2020.
Any proxy received later than this shall not be valid.
Proxy Voting Form
AGM 2020 Minutes (Draft)
Financial Statement for the year ended 31 December 2020 (Unaudited)
This will be made available in hard copy to AGM attendees and via screen share for those attending online.
Please contact the Secretary if you are a member and unable to attend the meeting and would like a copy of the accounts.
House & Grounds Report
House & Grounds is covered in the Chairman's Report above
Rugby Club Report
Cricket Club Report
Football Club Report
Wimbledon College Report
Sinnott Society Report
Scholarship Fund Report
Unfortunately we have not been able to reach anyone at the Scholarship Fund this year.