Old Wimbledonians Association Committee

Your attendance is requested at the Annual General Meeting of the OWA to be held as follows:

Date Tuesday 22 September 2020

Time 19:00

Place OWA Clubhouse (limited to 30 places) and online via Zoom

AGENDA

• • 1. Opening Remarks and Apologies for absence.

    2. Adoption of 2019 AGM Minutes.

    3. Chairman’s Report.

    4. Treasurer’s Report.

    5. Adoption of 2019 Annual Accounts.

    6. House & Grounds Report.

    7. Membership Report.

    8. Reports from affiliated sections and organisations:

       • Rugby

       • Cricket

       • Football

       • Donhead

       • Wimbledon College

       • Sinnott Society

       • Lourdes Hospitalité

       • Scholarship Fund

    9. Election of Officers.

    10. Any other business.

Please send your apologies to membership@oldwimbledonians.com by 4 pm 21 September 2020.

MEMBERSHIP

Members may be either Ordinary Members being former pupils of either Wimbledon College or Donhead or Associate Members being persons generally interested in the activities of the Association - Articles 5 to 8.

VOTING RIGHTS

Every member shall have one vote - Article 37.

The Committee has decided that voting at the 2020 AGM shall be open to those Ordinary and Associate members whose subscriptions have been paid as at 31st December 2019.

In the case of those members whose subscription to the Association is paid through OWRFC, OWFC or OWCC, voting will be open to those whose names have been notified by the appropriate sports club to the Secretary by no later than 21st September 2020 as having paid the most recently-due subscription as part of the block payment paid by that sports club to the Association.

Where the junior section membership fee includes membership of the appropriate Sports section for the parents, then there will be one parent vote per family.

Any query about a member's entitlement to vote should be sent to the Secretary.

PROXY VOTING

This is permitted pursuant to Articles 42 to 45.

Article 41 provides:

• Votes may be given on a poll either personally or by proxy. On a show of hands a member present only by proxy shall not have a vote. A proxy must be a member.

• The instrument appointing a proxy must be in writing. A prescribed form is set out at Article 45, alternatively an adapted form is attached to this note by which a member may if he so chooses appoint the Acting Chairman as his proxy and may direct his proxy how to vote on matters where a proxy vote is permitted. In the absence of such directions, the proxy shall be at liberty to exercise his proxy vote at his sole and unfettered discretion.

• Proxies, duly signed, must be sent to the Secretary. Delivery by emailing a scanned copy (to secretary@oldwimbledonians.com) will be accepted, but the original may be required and should if possible be lodged at the AGM. Proxies must be received by no later than 7 pm on Monday 21st September 2020.

• Any proxy received later than this shall not be valid.