AGENDA

1. Welcome & Apologies for Absence

To receive apologies for absence and confirm that a valid quorum is present (Article 27).

2. Approval of Previous Minutes

To approve the minutes of the Annual General Meeting held on June 3rd 2025.

3. Update on Financial Statements & Resolution to Adjourn Accounts

To receive an update from the Treasurer regarding the status of the financial statements and independent examination/audit for the financial year ended 31st December 2025.

Formal Adjournment Resolution: 

To consider and, if thought fit, pass the following resolution pursuant to Article 30:

IT IS RESOLVED THAT the consideration, laying, and adoption of the Income and Expenditure Account, Balance Sheet, Directors' Report, and Auditor's/Examiner's Report for the financial year ended 31st December 2025 be formally adjourned to a reconvened session of this Annual General Meeting, to be held on a date to be fixed by the Committee of Management, with complete copies of the signed accounts and reports to be circulated to all members with at least 21 clear days' notice prior to said reconvened session (Article 77).

4. Report of the Committee of Management

To receive a verbal report from the Chairman summarising the Association’s non-financial operations, sports section highlights, and administrative updates for the preceding year.

5. Election of Officers of the Association

To elect the Officers of the Association for the ensuing term pursuant to Articles 46–48:

5.1 Election of President (pursuant to Article 47)

5.2 Election of Chairman (1-year term, pursuant to Article 48)

5.3 Election of Secretary (1-year term, pursuant to Article 48)

5.4 Election of Treasurer (1-year term, pursuant to Article 48)

6. Election and Confirmation of Committee Members

To elect General Committee Members and receive designated Section and School Representatives under Articles 48 and 55:

6.1 Election of General Committee Members: To elect members to fill available non-officer seats on the Committee of Management for the ensuing term (Article 48).

6.2 Confirmation of Sports Section Representatives: To formally receive and record the nominated representatives from the Sports Sections under Article 55(b).

6.3 Confirmation of School Representatives: To formally receive and record the staff representatives nominated in writing by the Trustee Governors of Wimbledon College and Donhead under Article 55(c).

7. Any Other Business (AOB)

To receive non-binding operational comments or inquiries raised by members present, with the consent of the Chairman (for discussion only; no formal resolutions may be proposed under this item).

8. Close of Business

To formally conclude the ordinary business of the meeting, noting that Item 3 stands adjourned to a reconvened date to be fixed by the Committee.

BY ORDER OF THE COMMITTEE

Andrew Wijayasinghe

Company Secretary

Date of Notice: 11 August 2026

EXPLANATORY NOTE TO MEMBERS ON ITEM 3

The Committee is convening this Annual General Meeting to fulfill its constitutional requirement under Article 21 (holding an AGM within 15 months of the previous AGM) and to complete essential governance matters, including Officer elections. 

Finalisation of the annual financial statements and external examination is currently ongoing. To ensure members are provided with full, audited accounts for review, the formal consideration of the financial statements is being adjourned. 

Notice of the reconvened session, together with the complete financial pack, will be dispatched to all members giving 21 clear days' notice as required by Articles 30 and 77 once the audit is complete.

Note on Voting and Proxies

Entitlement to Attend and Vote

Only fully registered Ordinary, Honorary, and Associate members of the Association  whose names appear on the Register of Members as of 7 PM on Tuesday 1 September are entitled to attend, speak, and vote at the Annual General Meeting.

Appointment of Proxies

A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend, speak, and vote on their behalf (Article 40). A proxy need not be a member of the Association. 

Lodging a Proxy form

To be valid, completed proxy forms (or online submissions) must be 

deposited at the Registered Office of the Association (143 Coombe Lane, West Wimbledon, SW20 0QX) 

or submitted electronically to secretary@oldwimbledonians.com 

NOT LESS THAN 48 HOURS before the time appointed for holding the meeting (Article 43).

Because nominations for Committee seats remain open until August 25th 2026 under Article 50, the official Form of Proxy will be made available on August 26th 2026 via the Association website or on request from the Secretary.

Voting on Adjourned Items

Members who appoint a proxy for this initial session may issue specific voting instructions on Item 3 (the resolution to adjourn the accounts). 

A fresh proxy notice and form will be issued alongside the 21 clear days' notice for the reconvened AGM session once the accounts are finalised (Articles 30 and 77).